Visa and Travel Guidance for the FIFA World Cup

• Please reach out to us soon as you start thinking about your event! Visa lead times can vary greatly—from days to months, and sometimes more than a year. This time allows us to optimize your event and shape a delivery proposition that suits your needs. Once the plan is finalized, we can begin scheduling embassy appointments, preparing documents, and undertaking the many processes that need to take place to ensure everyone can travel within the rules.

• Yes. Our platform and our team are built to handle multi-national group coordination. We provide tailored visa guidance based on each attendee’s nationality, residence, and destination. Our systems track requirements and timelines for every individual in your group.

We offer centralized project management, including:

• Custom portals for document upload and tracking
• Mobile biometric capture (where permitted)
• Status reporting and centralised oversight
• Proactive updates and reminders to attendees
• Group billing and consolidated invoicing

• Yes—where possible. While not all embassies allow for expedited processing, we work with local authorities and consulates to explore priority appointment scheduling and fast-track options. Our advisory team also suggests alternate strategies, such as applying from third countries when permitted.

• Yes. Our consultants identify whether travelers require specific work authorizations or visa upgrades when a business trip includes personal time abroad. This ensures compliance with destination-specific rules around work, stay duration, and taxation.

• CIBT protects client data through a globally certified security program, including ISO 27001 certification, PCI compliance, and participation in the Data Privacy Framework (DPF). We use AES-256 encryption at rest, TLS 1.2+ in transit, and host data in secure, SOC-certified environments. With strong access controls, SSO, ongoing threat monitoring, and compliance with GDPR, CCPA, and other global standards, clients can trust that their data is handled with the highest level of care and oversight.

Yes. We can help attendees and organizers maintain compliance through:

• Visa renewal reminders
• Exit confirmations, if required
• Documentation archiving
• Post-travel reporting and audit support

• Absolutely. We offer premium, white-glove service for executive participants, including personal consultations, concierge document handling, and priority tracking.

Each engagement includes a dedicated visa project manager who serves as your single point of contact. Communications include:

• Onboarding calls and regular updates
• Status dashboards
• Email/SMS notifications to travelers
• End-of-project reports for internal review

• We provide incident response support, including emergency replacement assistance, consulate liaison, and document re-issuance when permitted. Your event team can rely on us to act quickly and minimize disruption.