1. When is the best time to apply for my Japan visa? The best time to apply for your Japan visa is 1-2 months before your travel date.
  2. Do I have to send you my passport to get a Japan visa? Is it safe to send a passport? You will need to send your actual passport, not a copy of it. The Japan visa is stamped on your passport and will become one of your passport pages. Visa requests cannot be processed without your original passport. Because of the importance of your passport, we strongly suggest that you send your application and passport to CIBTvisas in a secure way, using a traceable courier such as FedEx, UPS, Express Mail or Certified Mail.

 

 

Business Visa Application Requirements for a Japan Visa

  1. Passport

    You must provide your actual signed passport, including one copy of the personal information page of your passport. Your passport must:

    • Be valid for the next six months
    • Have at least one blank visa page (amendments and endorsement pages cannot be used to fulfill this requirement)
    • Not be frayed, torn, separating, or altered in any other way

    If your passport does not meet these requirements, please contact CIBTvisas at 800-929-2428 for further details.

  2. Photographs

    You must provide two color, passport-type photographs that meets the following criteria:

    • Be taken within the last three months and printed on high-quality photo paper
    • Be taken against an all white background
    • Be two inches by two inches
    • Provide the full frontal view of your head with your face centered in the middle and displaying a neutral (non-smiling) expression
    • You may wear neither eyeglasses nor headwear except for religious purposes
    • Your photos should not be affixed to your application and it may not display evidence of adhesive tape or staples

  3. Business Cover Letter

    You are required to provide a Business Cover Letter from your U.S.-based company. All letters must be printed on company letterhead that displays a U.S. mailing address. Use the included sample Business Cover Letter to complete your letter.In addition to the language provided in the sample, your Business Cover Letter must:

    • Include details of your current annual salary 

  4. Visa Application Form

    You must provide one fully completed copy of the visa application form found in this kit. The application form must:

    • Include answers for all fields
    • Display your full name as it appears in your passport
    • Be signed

  5. Letter of Invitation

    You must obtain a letter of invitation. The organization you will be visiting is responsible for providing the invitation. A copy is acceptable. This letter must:

    • Be written on company letterhead
    • Include the full local address and phone number of the organization or person to be visited
    • Request the same validity of visa as in the Business Introduction Letter
    • Specify the number of entries you are requesting for your visa

  6. Proof of Travel Arrangements

    You must provide proof of travel arrangements for the duration of your trip. Details of your intended arrangements must:

    • Include a copy of an itinerary or e-ticket that displays your round trip travel and entry and exit dates for your destination
    • Show the traveler's full name (as printed in his or her passport)

  7. Certificate of ERFS Registration

    You must provide a Certificate of ERFS Registration. Your host in Japan is responsible to obtain the certificate by filing electronically with the Ministry of Health.

  8. CIBTvisas Order Form

    Provide the CIBTvisas Order Form included in this kit.

  9. Additional Documents

    You must provide a completed copy of the Itinerary in Japan form found in this kit.

  10. Authorization Form

    You must provide a signed letter of authorization authorizing CIBTvisas to submit and collect your visa application and documents on your behalf. Use the fillable form included in this application kit.

  11. Visa Conditions

    If you have a valid Japan visa, you must provide one fully completed and signed copy of the Visa Cancellation Form. Click here to download and complete the form.

  12. Urgent Applications

    If you have an urgent visa application that carries a tight deadline, CIBTvisas can help you to save valuable time and avoid expensive delays. A CIBTvisas expert will review all of your documents to certify your application is accurate, complete and ready for submission. We will contact you personally to quickly handle any mistakes ensuring your application is submitted correctly. Visit https://cibtvisas.com/visa-pre-check-service to learn more about this service.

  13. Personal Information Questionnaire

    Due to the recent coronavirus concerns the Consulate of Japan requires you to sign a questionnaire with your visa application. You may download Click here

Tourist Application Requirements for a Japan Visa

  1. Personal Appearance

    The consulate requires travelers to apply directly and a personal appearance may be necessary to obtain your visa. We recommend that you contact the consulate to obtain the most current forms and requirements before making a personal appearance at the consulate. Many consulates require an application appointment. Please contact:

    Consulate General of Japan
    2520 Massachusetts Ave NW
    Washington, DC 20008
    Tel: (202) 238-6700

    It is important to note that most consulates and embassies are only open to the public during the morning hours. Please take these hours into consideration when contacting the consulate about your visa application.

Visa Pre-Check

Have an urgent visa application that carries a tight deadline?  CIBTvisas can help you to save valuable time and avoid expensive delays.  A CIBTvisas expert will review all of your documents to confirm your application is accurate, complete and ready for submission. We will contact you personally to quickly handle any mistakes ensuring your application is submitted correctly.

Learn More

Fast Track Your Visa

Need your visa processed quickly?  CIBTvisas can fast track your order and process it in the fewest days possible.

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View A Sample Visa

Don't know what a visa for your destination looks like?

You can view a sample visa for your country of destination and see the information it contains.

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