Visa Support for Meetings and Events—A game changer for global event organizers

Bringing people together across borders is at the heart of successful events, but managing visas for international attendees has long been a challenge. Today, that changes.

CIBTvisas is thrilled to introduce Visa Support for Meetings and Events, a new purpose-built offering that removes friction from the group travel experience. From global conferences to multi-destination incentive trips, this service is designed to give event organizers exactly what they need: centralized oversight, expert coordination, and peace of mind.

Why visa support is essential for international meetings and events.

When you’re managing a high-stakes event, visa processing can feel like the weakest link in an otherwise seamless plan. Attendees face different requirements based on nationality, travel history, and embassy jurisdiction. Lead times vary. Regulations change. And every missed visa is a potential missed opportunity.

This new service from CIBTvisas solves for all of that:

• Attendee-specific visa guidance and document support
• Centralized project management and communication
• Real-time tracking and progress updates
• Risk mitigation through proactive issue resolution

Whether you're hosting 50 participants or 2,000, CIBTvisas delivers scalable support that keeps you in control and keeps your attendees on track.

Real results: Seamless group visa services for high-volume events.

Recently, a global client tasked us with securing 700 visas under strict deadlines. We coordinated mobile biometric capture at multiple office locations and facilitated applications from third-country jurisdictions, ensuring every visa was delivered on time. By partnering with CIBTvisas, the client avoided delays, eliminated guesswork, and maintained full visibility. Today, they continue to rely on our Experience Advisory Team to support event planning from the earliest stages—well before the first RSVP is sent.

Trusted corporate travel visa solutions for global enterprises.

CIBTvisas supports over 75% of the world’s largest companies. Our new service builds on this legacy with tailored support for meeting planners, procurement leaders, and global travel teams. From secure data handling to premium VIP traveler support, this offering reflects our core promise: to simplify cross-border movement with confidence and compliance.

Plan your next event with expert visa support.

If you’re planning a gathering that spans countries or continents, let’s talk. Our team is ready to build a proposal that meets your timeline, travel profile, and attendee needs. With CIBTvisas, visas are one less thing to worry about.

This update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to CIBTvisas for any case- or company-specific assessments.

Read next: MIDDLE EAST – Impact of conflict on travel, immigration, and visa processing

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